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Graduate School of Biomedical Sciences

Graduation Deadlines & Checklist (2025–2026)

Key Dates at a Glance

Task	Fall 2025	Spring 2026	Summer 2026
Defend thesis/dissertation	Oct 24	Mar 27	June 26
Final ETD submission	Oct 31	Apr 3	July 6
Remove all I/PR grades	Nov 10	Apr 17	July 10
Official graduation date (on diploma)	Dec 12	May 8	Aug 6

Step-by-Step Checklist

1. 1. Get Approved to Defend & File Intent to Graduate
   Deadline → Fall: Sep 5 | Spring: Feb 1 | Summer: June 3
   
   • Submit to your Student Affairs Advocate
      â†’ PhD students: publication must be accepted/in-press/published
      â†’ Select your Dean’s Representative on the form
   
   • File (submit a new one every time your date changes)
2. 2. Announce Defense & Share Manuscript
   
   • 3 weeks before defense: Confirm program coordinator posted announcement
   • 2 weeks before defense: Debbie Martinez emails title page for review
   • Email full thesis/dissertation to all committee members + Dean’s Rep
3. 3. Apply to Graduate, Order Regalia & Pay Fees
   Most deadlines → Fall: Nov 12 | Spring: Feb 1 | Summer: July 6
   
   • (double-check diploma mailing address)
   • Order cap & gown (only if walking in May):
   • Pay Graduation Fee + one-time $50 ETD fee at HSC Bursar’s Office
4. 4. Defend & Turn in Signature Forms
   Defense by Oct 24 | Mar 27 | June 26  Signature forms due Oct 31 | Apr 3 | July 6
   
   • Bring correct signature pages to defense:
      â†’ MS: â€ÒÚ P³ó¶Ù:
   • Submit signed Oral Defense + Approval forms to GSBS immediately after passing
5. 5. Final ETD Submission & Clear Grades
   ETD due Oct 31 | Apr 3 | July 6  I/PR grades removed by Nov 10 | Apr 17 | July 10
   
   • Email final PDF + to pamela.johnson@ttuhsc.edu
   • Follow
   • PhD only: Complete the
6. 6. Diplomas & Optional Binding
   
   • GSBS no longer requires bound copies
   • Want personal copies? Order at after ETD approval
   • Diploma pickup:
      â†’ May grads: at commencement
      â†’ Dec/Aug grads: contact Registrar’s Office
7. 7. Commencement (Spring only)
   Saturday, May 8, 2026
   Time & location will be emailed ~1 month prior